ProofSafe: Data Collection & Reporting for the Field
ProofSafe is a versatile mobile app and powerful data management system designed for teams working in the field. Go beyond basic data collection with a seamless process that empowers your team to gather critical information anywhere efficiently, then turn that data into actionable insights and professional reports.
Gather Data Your Way
Diverse Data Types: Collect information using text, numbers, dates, signatures, photos with markup and even GPS objects from pins to polygons.
Offline Capability: The app works anywhere offline, this makes the app reliable, fast and responsive, then efficient uploading of all data to the server once you have an internet connection.
Transform Data into Intelligence
Filter, Export, Analyse: Easily search, filter, and export your data. Analyse trends and review a full history of your team's work.
Mapping: Visualize data on a map to see patterns, identify locations, and get a clear overview of your operations.
Diverse Applications for Field Teams
ProofSafe is perfect for any team that collects data away from the office. Our system's flexibility allows for a wide range of uses, transforming standard data collection into a powerful, professional process for a diverse set of industries.
Councils & Government
Council / local government operations often rely on a wide range of field activities, from public safety to volunteers to nest boxes and environmental management. ProofSafe helps councils manage these diverse tasks efficiently, ensuring accountability and compliance.
Public Safety Inspections: Conduct detailed inspections of playgrounds, swimming pools, fire extinguishers or any other public assets. Our system allows for structured checklists and photo evidence to ensure all standards are met.
Environmental Management: Field teams and volunteers can use ProofSafe to conduct environmental research, track invasive species like weeds or deer damage, and monitor the health of trees and other vegetation. This data is critical for compliance reporting and meeting stakeholder expectations.
Volunteer Management: As well as staff safety, councils can provide a simple, robust tool for volunteers to log activities, report issues, and ensure their work is tracked effectively. This is particularly useful for managing community initiatives or conservation groups.
Equipment Management: Track the details, status, condition, and maintenance logs of all council equipment, from vehicles to specialised machinery, ensuring it's always ready for use.
Safety & Compliance
Maintaining safety standards and complying with regulations is a non-negotiable. ProofSafe simplifies this process by providing a clear, digital record of all checks and procedures.
HIRAC / Job Safety Analyses (JSA) & JSEA: Create and complete digital JSAs and JSEAs on-site, ensuring all potential risks are identified and mitigated before work begins. This is critical for construction, utilities, and other high-risk environments.
Operational Hygiene: In the agricultural and food industries; from restaurants to catering facilities to milking sheds, ProofSafe can be used to quickly record operational hygiene checks, ensuring all cleaning and sanitation procedures are followed and documented.
Specialised Inspections / Pre-start Checks: Conduct inspections of specific assets like drones (pre-flight checks), cranes, or any other critical equipment.
Logistics, Delivery & Field Services
ProofSafe offers a simple solution for managing logistics and tracking field staff activities, providing a reliable audit trail for every task.
Log Books & Work Diaries: Field staff can use the app to create accurate, digital logbooks of their work hours, locations, and tasks, which simplifies timesheet management and provides a record of activity.
Delivery & Asset Tracking: Easily log deliveries, track assets, and confirm inventory. For a nursery, this could mean managing stock control and verifying deliveries to clients, ensuring accurate records and professional service.
Proof of Service: Capture signatures and photos at the point of delivery or job completion to provide an irrefutable "proof of service."
Inspections & Audits
From infrastructure to individual assets, ProofSafe's structured forms and powerful reporting are ideal for a wide range of inspection and auditing tasks.
Infrastructure: Conduct detailed inspections of utility infrastructure sites, bridges, or other public assets.
Property & Assets: Perform snagging inspections on new construction, assess the health of trees for landscaping and arboriculture, or audit fire safety equipment.
Environmental Reporting: Facilitate government compliance reporting in forestry, farming, and agriculture by providing structured forms for data collection and automated reports that meet regulatory standards.
Professional Reporting
We leverage the power of SSRS (SQL Server Reporting Services) to create custom, professional reports that are branded and dynamic. Our reports are built to fit your exact needs, including:
Rich Content: Integrate photos, maps, and text into your reports.
Dynamic Sections: Include repeating sections to handle complex and variable data.
Data Visualisation: Incorporate charts, graphs, and custom calculations to present your findings clearly.
Branded Output: Reports are branded to match your company's identity for a professional finish.