Every tree. Every risk.
Managed. At any moment.
ProofSafe Tree Inventory & Works Management gives you a complete, live picture of your tree population — risk ratings, inspections, work orders, and contractor management, all in one system.
You're legally required to manage tree risk
If a tree fails and someone gets hurt, you need to show you had a system in place. Not a folder of old reports — a live, current system.
Legal obligation
Land managers have a duty of care to manage tree-related risk. Courts look for evidence of a reasonable, systematic approach — not just ad-hoc inspections.
Reports in filing cabinets
Most organisations have tree data scattered across old PDF reports, spreadsheets, and paper records. Nothing is current. Nothing is searchable. Nothing is actionable.
Too many stakeholders
Internal staff, external arborists, contractors, consultants — everyone needs access to the same data. Without a central system, things fall through the cracks.
How it works
From inventory to inspection to work completion — one system, all stakeholders.
Inventory your trees
Arborists or staff use the ProofSafe mobile app to record every tree — species, condition, risk rating, GPS location, photos. Works offline in the field.
Categorise by risk
Trees are categorised based on their risk profile and location. High-use areas get more frequent, more comprehensive inspections. Forest trees get a proportionate approach. Practicable and defensible.
Inspect & assess
External arborists log in and inspect trees on-site using the app. All data uploads to the central system — searchable, reportable, verifiable.
Assign work orders
Trees that need action? Managers group tasks into work orders and assign them to contractors directly through the portal.
Contractors do the work
Contractors use the ProofSafe app to locate the tree, review the works required, complete the job, and update the task status — all from the field.
Managers see everything
At any moment, managers can view all trees on the portal — status, condition, outstanding works, inspection history. A live, up-to-the-moment source of truth.
Built for any land manager
If you're responsible for trees on land, this system is built for you.
Everything you need in one system
Mobile app — works offline
Arborists, staff, contractors, even the public can collect tree data on the ProofSafe app. Works fully offline and syncs when connected.
Map view
See every tree on a map. Filter by risk rating, inspection status, species, or work required. Navigate to any tree from the portal or the app.
Risk-based inspection cycles
High-risk trees in high-use areas get inspected more often. Low-risk trees get a proportionate approach. The system tracks what's due and what's overdue.
Work orders & task management
Group tasks into work orders. Assign to contractors. Track progress. Mark complete. Every action recorded with who did what and when.
Multi-stakeholder access
Internal staff, external consultants, and contractors all work from the same system. Permissions control who sees what and who can do what.
Verifiable, defensible data
Every record timestamped, GPS-tagged, and attributed. If you need to demonstrate a reasonable approach to tree risk management, the evidence is all there.
Photos & evidence
Capture photos with markup, annotate defects, record conditions visually. All attached to the tree record and available from any device.
Reporting
Professional, branded reports generated automatically. Summary reports, individual tree reports, work completion reports — whatever you need, when you need it.
Full history
Every inspection, every work order, every status change — a complete audit trail for every tree in your inventory. Searchable and exportable.
Practicable. Defensible. Manageable.
The key to a good tree risk management system isn't inspecting every tree the same way — it's having a proportionate, risk-based approach that you can actually maintain.
ProofSafe makes this practical. Categorise trees by risk profile and location. Inspect high-priority trees more often and more thoroughly. Track everything. Assign work. Close the loop.
- Risk-based categorisation — not one-size-fits-all
- Proportionate inspection cycles by risk and use
- Central source of truth across all stakeholders
- Work orders assigned and tracked to completion
- Up-to-the-moment data on every tree
- Defensible if there's ever an incident
Pay for what you use. Not per user.
Everyone gets the app — staff, arborists, contractors, even the public if you want them reporting issues. ProofSafe is billed on usage, not users. When you're quiet, costs are minimal. When you scale up, the system is ready.